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The Dos and Don’ts in a Barista Emergency
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The Dos and Don’ts in a Barista Emergency

  • February 1, 2026
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Final month I discovered myself volunteering to work the espresso machine at my associates’ new cafe whereas a medical emergency performed out throughout the weekend — which fortunately resulted within the beginning of their beautiful first youngster. With just about zero discover, I jumped right into a working surroundings the place the timeframe meant that it was by no means going to be an choice to alter issues behind the bar to my liking. This new place, which shall stay anonymous, is doing nice issues with small plates, wine, and occasional in a cool city on a restricted finances. The proud new mother and father have kindly given me their blessing to publish this checklist of dos and don’ts for cafe start-ups from a barista’s perspective. We hope this will probably be helpful for anybody beginning up a brand new cafe idea in 2025. 

I had the nice sense to reach a full hour earlier than my first shift started. Having visited as a buyer a number of instances, I already knew this cafe is a ‘single dosing grinder’-only kind of cafe, so I used to be going to ensure, if nothing else, that I had pre-portioned each single dose of espresso I used to be going to want that day. So right here’s the primary do:

Left: a single dose grinder, proper: a collection of on-demand grinders

Do have an ‘on demand’ grinder alongside your ‘single doser’. After all, there are many benefits to a single dosing grinder. You are able to do your visitor espresso, your decaf, your filters, bag grinding, plus your own home mix, all with the one grinder. You may even rock a complete reserve espresso frozen menu with a single dosing grinder. It’s mainly 5 grinders in a single. The one downside is, guide dosing is gradual and awkward, particularly for brand spanking new baristas (and seemingly, for full-time barista trainers, too) such that it stops you leveraging the ability of getting two or three teams in your espresso machine. Whereas, with a contemporary espresso grinder with a full hopper containing 1 to 2 kg of espresso beans, you may have the flexibility to latch in the portafilter and whereas the grinder spends 5 to 10 seconds portioning your subsequent dose, you’ll be able to busy your self making ready the second portafilter for the subsequent shot. As the right working example, I occur to know they typically solely use certainly one of their two teams at this cafe as a result of the gasket on the second group was — up till that weekend — completely ineffectual. Rubber gaskets grow to be brittle with use and normally cease sealing correctly after about six months of standard use. So, right here’s your second do:

Do substitute the gaskets in your machine typically sufficient that you simply don’t lose stress throughout a shot and as a way to insert the portafilter with out having to twist so exhausting that a complete two-group espresso machine begins to slip round on the bar high.  

At BH, you already know we’re long run advocates of beginning out with second-hand espresso machines. The rationale being, you’ll be able to improve to your dream machine as soon as the enterprise mannequin has confirmed itself. Nonetheless, there may be one important cafe merchandise that it’s actually a mistake to buy second-hand with out at the very least a two-year guarantee: 

Secondhand dishwasher

 

Don’t purchase a second-hand dishwasher. One of many arms on the second-hand dishwasher was damaged throughout the times I used to be working. In truth, it wasn’t simply the arm, it was the housing that holds the arm in place which, on this explicit dishwasher, is a $600 half fabricated from brittle moulded plastic. So we had been pre-rinsing, and sprucing each single merchandise that left the dishwasher throughout the weekend…

Once I began my cafe in London on a relative shoe string, we broke three second-hand dishwashers earlier than we finally acquired a dishwasher of high quality. They’re obnoxiously costly, however belief me, lower your expenses elsewhere. Don’t even paint the place — neglect the flowery lights. Should you open a restaurant and all you may have is a number of cups, a second-hand espresso machine, two grinders, and a powerful dishwasher then the arrogance and relaxed vibes from you and your employees will do extra for you and the happiness of your prospects than the inside designers ever can. 

Which leads me to my subsequent do. 

Do have sufficient tea towels. Why tea towels value a lot, I can’t inform you. You should purchase a T-shirt for lower than a tea towel, however even nonetheless, lower your expenses wherever however on the tea towel finances. Nothing says ‘cafe of high quality’ greater than pure, clear milk-streak and fingerprint-free glasses on high of a shiny espresso machine. No likelihood of getting that impact with the damp greasy cloths from yesterday.

Have loads of tea towels

On that notice: Don’t put indicators in your espresso machine. Second hand or no, it’s a piece of business design that ought to stand alone in all its glory like a sculpture on a plinth. It’s not a cork board for stating that you simply’re going to whack on a 12-percent weekend service cost. 

Don’t construct your dish pit out of laminated plywood. Each restaurant, kebab store, and ice creamery appears to know this. However by some means us espresso folks can’t resist the attract of wooden. However hear, you know the way detergent lowers the floor stress of water? Effectively, so does espresso. That’s why espresso is so good at creeping into crevices; even into fissures within the glaze of a ceramic cup. So when combining espresso and scorching soapy water, don’t anticipate even marine ply to carry out for lengthy. You want a full stainless-steel masking in your dishpit. 

At this explicit cafe, they’ve a wondrously massive bar, large enough to seat 10 folks, cook dinner behind, and match an espresso machine, too. So, given all the great crockery, wine glasses and the like which can be sat on the bar, it’s protected to say, don’t get a knock field that sits in your bar high, in the event you intend to additionally seat folks at mentioned bar. Each time you knock out a puck, you’re going to spill somebody’s blood orange juice. 

Don’t underestimate your buyer’s love of ‘souveniring’ issues. Specifically, tea spoons — you might want to order many greater than you assume you’ll want. We even had the art-deco coat hook unscrewed from the bathroom of my London cafe as soon as. And I’m acquainted with a number of individuals who deliver their very own containers to squeeze the Aesop hand cleaning soap dispensers dry. So in terms of storage in small premises, do at the very least put the costly stuff in a tough to achieve location. 

Don’t use soy milk with flippantly roasted arabica espresso, or in the event you completely can’t keep away from it, have a method to forestall it curdling. Good luck with that, except you already know the ‘steam them each collectively’ trick. 

Half manner by my first morning shift, I realised that I’d forgotten an outdated trick we used to make use of for stopping soy milk from curdling. After all, many of the espresso consuming world has transformed to oat milk as a result of they’re fed up with consuming what seems like scrambled eggs in a cup of tamari. Because of its low pH, mild roasted and powerful espresso is a specific wrongdoer for curdling soy milk — and most of the ‘barista’ soy milks have so many buffering brokers in them, they style like Rennie tablets. However right here’s the additive-free strategy I used to be utilizing that weekend which was working fantastically with Bonsoy: Portion the soy milk into your pitcher. Add an espresso straight into the chilly soy milk. Steam them each collectively as much as temperature. It by no means fails — there’s no skill to provide latte artwork, however you’ll be able to’t do latte artwork with curdled milk both so that you break even there. 

Should you use non homogenised milk, which is a particular do, then one other do is that you simply want a option to shake it. Should you don’t shake the bottle, or in the event you get it from a Pergal (milk field), then the cream floats to the highest, and if left undisturbed, successfully the milk from the underside tastes like semi skimmed and the milk from the highest tastes like gold high. So, except you’ll be able to agitate the milk in a roundabout way throughout the shift, there’s a consistency downside. 

Just some final observations from my temporary dalliance behind the bar about the best way you’re coping with the recipes of your drinks and what you’re doing together with your dosing, particularly in mild of arabica espresso having hit a 40-year excessive value final month. 

Don’t do bizarre issues with the focus of your drinks. As an example, in the event you make lattes with a single shot to drink-in, don’t make all of the take-outs doubleshots! I see this rather a lot, however severely, why would you halve the effectivity of your shot-making for the parents that need espresso to-go? They’re those who’re in a rush. Simply attempt to supply take away cups that match the volumes of your drink-in cups. 

Do save your spare espresso pictures to make iced lattes — at the very least for a couple of minutes. Right here’s why it’s okay, if not arguably higher than utilizing contemporary pictures: 

There’s one thing I observe which is exclusive to first-time cafe operators and it’s fairly laudable however actually not mandatory. It pertains to the concept espresso will by some means die if it sits round for a couple of minutes. However after you’re employed within the business for some time, you begin to discover quite a lot of skilled gamers doing all types of darkish arts, significantly in terms of iced drinks. Particularly, any spare espresso shot shouldn’t be discarded the second it finishes pouring. From a hygiene standpoint, espresso beans have been taken to someplace between ~210°C to 230°C in the course of the roasting course of, after which, they’ve been contained in a hermetically sealed bag ever since then. What’s extra, espresso is then pasteurised throughout extraction. I as soon as organised a blind tasting with a gaggle of baristas the place I ready flat whites with 1-hour outdated espresso subsequent to flat whites that had been made with freshly poured espresso. I used to be cautious to make the serving temp of the freshly poured and the 1-hour outdated coffees precisely the identical. The coffees with the hour-old pictures had been most popular by actually each panelist. So new cafe house owners, it’s okay, if not higher to make use of espresso which may be a couple of minutes outdated in an iced latte. Should you actually need to up the ante, you may flash chill the spare shot to assist retain some extra of its fragrant qualities for longer.

Save your spare espresso pictures

I hope I haven’t given you the impression that I had a foul time that weekend. I really cherished each second of it and promised myself to spend extra time behind the bar in 2025. So right here’s the final ‘do’ that got here to thoughts after this entertaining weekend: Should you’re a barista coach, a BH Coach, or a restaurant supervisor who hasn’t spent a lot time on bar for some time, do get your ass on to the store flooring, or right down to your mate’s cafe every so often to assist out. I’ve by no means recognized a brand new cafe proprietor that didn’t welcome some ideas on find out how to refine their espresso program; and it’ll provide you with tons extra fodder for issues to rant about in your subsequent sensible certification occasion, too. 

If you wish to discover a BH Coach to listen to extra Dos and Don’ts in terms of cafe begin ups, then simply head right here … to the boundaries of espresso.


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